Zoom Meeting Download Participant List: A Step-by-Step Guide

As Zoom continues to revolutionize the way we hold virtual meetings, it's become increasingly important for hosts and administrators to keep track of participant lists and meeting attendance records. In this article, we'll explore how to download a participant list from a Zoom meeting, as well as provide some valuable insights on when and how you can access these reports.

Understanding Zoom Reporting

Before diving into the process of downloading a participant list, it's essential to understand how Zoom reporting works. Zoom offers comprehensive reporting features that allow hosts to retrieve attendance lists for meetings held up to 12 months prior. These reports are available in the Zoom portal, where you can search and filter by date range.

To access your meeting reports, follow these steps:

1. Log in to your Zoom portal account.

2. Click on the 'Reports' tab on the left-hand menu.

3. Select 'Usage' from the dropdown menu.

4. Choose your desired time range using the calendar picker or by entering a specific date range.

5. Click 'Search' to retrieve a list of past meetings.

From this point, you can filter and sort the meeting list as needed. To access the attendance list for a specific meeting, click on the number next to that meeting, which will open a pop-up window displaying the participant list and additional details.

Customizing Your Participant List

If you need to generate a unique name list or export your data in CSV format, Zoom offers several options. By ticking the 'Show unique users' box, you can remove duplicate entries from your participant list. Additionally, clicking the 'Export' button allows you to save your attendance data as a CSV file.

Important Notes on Participant List Availability

Keep in mind that Zoom meeting reports are only available for meetings held within the past 12 months. Meetings older than this timeframe will not have reporting available. Moreover, if a meeting has not been started or concluded within 30 days of its scheduled start date, it may be batch-deleted by Zoom.

In conclusion, downloading a participant list from a Zoom meeting is a straightforward process that can provide valuable insights into your virtual meetings. By following the steps outlined above and understanding the limitations of Zoom reporting, you'll be able to effectively track attendance records and generate custom reports for future reference.

For more information on getting started with Zoom reports, please visit our dedicated resource page.

Zoom meeting download participant list